October 22 – Sticky Pages in Agenda package for this meeting
First thing in the morning on Oct 14, I received what I believed to be the complete agenda package for the Council meeting scheduled for the next day. The packages are sent by email to people who have requested them.
The package for the meeting was 134 pages long (at 13 MB, it was larger than the maximum size permitted by many internet providers). I proceeded to break it into its component parts for the purpose of making it more “user-friendly” (so people who visit this blog can quickly peruse the Agenda and look at any of the background documents to be considered at the meeting that may be of interest to them).
In the package, I noted that the bio-digester study (this is the study that I had recommended to the Council in June) was Agenda item #9, but without any advance information. I concluded that this would be an oral update of some sort, and that I wouldn’t attend the meeting.
It turns out that there should have been 136 pages, 3 of which had to do with the bio-digester study. As you will see from the email exchange below, the explanation is that the two-page Terms of Reference document must have stuck together onto the back of the bio-digester subject page.
So … here are the preliminary Terms of Reference prepared by Mr. DeJong that I would have posted the day before the meeting had they been provided to me in advance.
The following is my email exchange with CAO Will Moore about this.
My email to Will Moore at 1:45 pm on Oct 16 (the day after the Council meeting): I bumped into Tony Clark at Cdn Tire – he said that there was a Biodigester-related document discussed at the meeting, but it was not included in the advance package. Please send me a copy.
Will Moore’s response at 2:57 pm on Oct 16: Attached is the report from Bob Dejong. Council approved moving forward. I have been in contact with Mr. Dejong and we are planning to have something further for Council at the November meeting.
My acknowledgment at 5:58 pm on Oct 16: Thanks for this. I thought perhaps it didn’t make the package because of its late arrival, but see it is dated on Oct 6th.
Will Moore’s explanation at 10:45 am on Oct 17: Mr. Dejong’s report was in the Agenda package however it appears that in the Large package scanned and sent on Monday the pages stuck together. I received 2 returned packages due to the size. I split the agenda in half and resent it to those individuals. In their packages the report did scan. I never even notice that the original package did not have Mr. Dejongs report in it until your email. Tony didn’t even mention it, at least not to me.
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October 14 – The entire original package arrived by email about 8:50 am. A second package regarding the Consent Hearing (Agenda Item 6) arrived about 10 minutes later. For the record, the entire Council package as received is here, but I suggest you not look at it for the moment (if at all). Rather, start by perusing the Agenda (below), using it to help you decide what supporting documents you wish to see and/or download. To do that, just click on the item.
Note that draft minutes of previous meetings that form part of the package have not been approved and are subject to change. You can obtain the final version of Council Minutes from the Chatsworth website when they get around to posting them.
Note also that this agenda shows the meeting starting at 10:00 am but the Consent Hearing is shown on the Agenda at 9:20 am. I don’t know whether this is correct, or not.
Township of Chatsworth
Wednesday October 15, 2014
1) Call to Order: 10:00 a.m.
2) Moment of Reflection or Prayer:
3) Disclosure of Pecuniary Interest:
4) Minutes of Previous Meetings:
6) Public Meetings: Consent hearing: 9:20 a.m. B 5, 6, 7 & 8/2014 Loucks
7) Accounts: $ 262,987.97
8) Reports / Recommendations / Quotes / RFP:
9) Unfinished Business: Biodigester review Terms of Reference
10) New Business:
12) Closed Meeting Session: (if necessary)